The GVO is a very useful application to assist the clerk in their duties to the local Governing Board.
Often (but not always) the clerk is also the local GVO Manager (super-user) with the ability to perform site administration tasks as well as add/edit/remove users from the GVO.
The clerk is usually given ownership of the "Clerk's Room" which is a private area only visible to the clerk (and any users given access). This is an area where documents can be developed before they are moved to the main school GVO area. See the help section on Rooms to find out more.
The detailed role of the clerk in the GVO is very much a local decision but often it is the clerk's responsibility to maintain the tidiness and layout of the GVO:
- Encouraging active use of the GVO by all Governors
- Setting up, maintaining and monitoring the folder structure (to fit in with the committee structure)
- Monitoring that content is stored in the correct locations
- Encouraging the use of notifications rather than emails with attachements
- Ensuring that there is a sensible file-naming structure in place
- Adding/editing/deleting users
- Encourage Governors to use the comments function to show that documents have been read (and approved)
- Ensuring that agendas, minutes and other documents are stored correctly
- Creating the Meeting Packs
- Having a robust archiving policy
- Generally promoting good use of the GVO
- Providing additional training (or asking for help from GVO Support)
If you require any additional support to get the most from your GVO please contact the support desk to arrange a 1:1 session. email support@thegvoffice.com or call 01273 921066