GVO allows 'approvals' to be added to Policies and 'Document with Approval'. This gives a name and 'time-stamped' audit trail that can save valuable time when needing evidence of approval.
GVO also allows any user to be notified when an approval has been added (or removed) to a policy until the document has been approval locked and then no changes can be made. The decision to receive these 'approval alerts' (via email) is at the user's discretion - they can be switched on and off as required. This is very useful when a certain number of approvals are needed to validate a policy or document. The number of approvals is also easy to see.
In a Policy or in a 'Document with Approvals' you will see the following section...
These work in the following way ...
The number of approvals on this policy or document are shown here...
This checkbox indicates if you (the user) have approved this policy or document...
The 'Approval List' button will detail the people who have approved (and when)...
This checkbox determines if you (the user) will receive notifications regarding approvals for this document...remove the tick if you do not wish to receive alerts.
Note: The person who created the document is automatically subscribed to receive approval alerts
This small icon will show you the people who have subscribed ...
The 'Subscribe Others' button allows you to switch on approval alerts for other users (this is only available to GVO Managers and users with this specific permission in their user profile).
Note: Please ensure that when subscribing other user(s) that they are happy for you to do this as you will be filling their inbox - they can, of course, unsubscribe if they do not wish to see these alerts