The GVO provides a comprehensive 'comment' function for any item stored in the GVO (meetings, files, pages, policies, discussions, tasks, training courses) - the feature allows for comments and responses and provides a complete 'thread' to be seen against each document - ideal for seeing Governor/Trustee challenge in action!
To add a comment (or reply) to any item follow the steps below...
1. Navigate to the item in question
2. Depending upon the item you will need to click the comment tab (which shows how many comments are already added) or just scroll to the comment area lower down the page. Below is an example of a single file with no comments added.
Clicking on the 'Comment's tab opens up the comments area...
To add a new comment use the 'Add a comment' button and a window opens to allow you to add a comment...
The usual facility to format the comment and to add links etc are there. When the comment is ready just press 'Submit' to save it or 'Close' to abandon the changes.
If you submit the comment it will then appear after a few seconds...
As the owner of a comment you have the opportunity to edit* the comment, delete it or reply to a comment. For other people's comments you can only 'reply'.
Use the buttons below each Comment to do this...
* Note: you can only edit a comment if nobody has already replied to it.
Replies are 'indented' so it is clear which comment the reply refers to.
If you are keen to have a notification when other people add comments then use the 'Subscribe' checkbox (you can always unsubscribe if you no longer wish to be notified).
The commenting function is a great way to save valuable meeting time by asking questions and seeing responses for 'low level' points. All the comments form part of the 'Meeting Pack' download so are available during the meeting if required.