Create New Room - Support Desk Only

Only the GVO Support Team can create a room in a GVO. If a new Room is required then the local GVO Manager should contact the GVO Support Desk via phone or email requesting the room. The details needed are:-

1. Name of the room

2. The user who will be the manager of the room

3. Where the room should be placed on the main navigation panel (left hand menu)

The GVO Support Team use the GVO Settings area to access the section to create a room.

Complete two items...

1. The name of the room

2. The name of the initial 'folder' in the room

Press submit...

The room is then created. The next task is to add at least one person to 'manage' the room. A room manager can be any of the users in the main GVO - the user may be an author or editor in the main school but can be a manager of the room.

Use the 'Room Users' option to add users to the room.

NOTE: When a user is initially added to a room they are added as a Reader. Their room profile needs to be changed to give them author/editor/manager status. A room manager can add new users to a room and can remove other managers from the room.

Once the Room Manager is added then it is a local matter to add/remove room users.

The final task is to move the new 'Room' to the correct location in the main navigation menu. This is done via the main GVO Settings page - this can be done by the GVO Support Team or by the Local GVO Manager. Just 'drag and drop' the room to the desired location and 'Submit' the changes.

If you have any questions about 'Rooms' please contact the GVO support desk.

DELETE A ROOM

Note: Only the GVO Support Desk can delete a room (as this is not something that can be recovered).

To have a room deleted all the files and folders must first be deleted (so it is empty). All the users must be removed as well (apart from the Room Manager who cannot remove themself).

When all this is done please call the support desk who can remove the room for you.

Support Desk Instructions for Room Delete:

  1. Ensure all content is removed in all folders (check with room owner)
  2. Ensure all users have been removed
  3. Delete ALL folders (including the main top level folder)
  4. Check that the Room is now completely empty of content
  5. Go to Settings in the room and there is a section for Room Delete - follow the instructions given.