Meeting Pack - linking to a file stored in a ROOM (secure)
When a meeting pack is created it is formed in several sections:-
1. Title and time/date
2. Other useful information (text box)
3. Links to documents stored in the GVO
4. Files added to the pack (not stored elsewhere in the GVO)
The advantage to using links to files stored in the GVO is that each file has its own comments section and also its own security (meaning that some links in the pack may be restricted - even files in rooms).
Sometimes you may want to add a link to a file stored in a secure ROOM in the GVO. This is possible but slightly more complicated than linking to a file in the main GVO (the complication is caused by the room being far more secure).
Follow the steps below to do this...
1. Go to the file in the room that you want to make the link point to.
2. Get the web address(URL) of the file (at the top of the browser) and copy to the clipboard - it will look something like https://thegvoffice.com/sls-demo/page/4a5d1cb4-87a9-4d6c-801a-3e05ccd4a185
3. Go to your meeting (via the Calendar or the Meetings folder) - open it and edit it
4. Go to the 'Add links' button which will open up the way to point to file(s) in the main GVO to link to - just go to any file in the GVO (it doesn't matter which). Press OK
5. You will now have a line in the meeting pack pointing to that file. Put the address you copied above in the right hand box (paste it to overwrite what is already there) and put the appropriate wording/title in the left hand box (eg Confidential Room Document).
6. Save the meeting (Submit)
When you are creating the link it looks like this.
...and when saved it looks like this. The link will take a user to the file in the secure Room (assuming they have access).
Note: File security is maintained so only people who have access to that file in the room will be able to preview or access the file.
Please call the support desk if you need any help.