The GVO provides a very flexible and powerful way to restrict access to folders and documents BUT the local GVO Manager has a level of access which means that they can still see everything in the GVO. There may be circumstances when an area is required where the GVO Manager should not have access - the GVO provides a facility called a Room for this purpose.
Rooms are often used for Clerks (private area), Pay Committee, HT Recruitment, Disciplinary etc. GVO members who do not have access to the Room cannot see it on the main navigation menu.
Think of a Room as a small GVO within the GVO. The Room requires a manager (who is responsible for adding/removing users to the room) and it contains folders just like the main GVO. The big difference with a room is that the local GVO Manager can be excluded from a room as the room can be 'managed' by any of the GVO users.
Rooms are initially setup by GVO Support (email support@thegvoffice.com or call 01273 921066) - you will need to identify who will be the Room Manager. Once set up management of the room is a local matter.
Each Room has a Settings Page on the left hand menu (accessible only to Room Managers) where the name of the room and other settings can be changed. Each Room has its own Waste-bin. Room Members can be added to the Room only by the Room manager(s).
NOTES:
a) 'User Groups' cannot be added to rooms (this is to prevent an excluded main GVO Manager adding themselves to a group and gaining access to a room effectively bypassing the security in place)
b) If a GVO Manager is added as a room user they still retain their Manager profile even if their Room profile is Reader, Author or Editor - this means they cannot be excluded from documents in the room if they have room access.
Call the Support Team (01273 921066) for more help if required.
Below is an example of a Room (called 'In Camera') in the demonstration GVO system
