The weekly newsletter looks at all activity across the whole GVO and provides a tailor-made summary for each user (based on the folders and files they can see). The system is also looking for ALL Policies (including those in the Historic Policies folder and any sub-folders) and will highlight overdue ones.
It is possible to switch off this activity for any individual folder to exclude them from the newsletter - so, it is good practice to switch it off for the 'Historic Policies' folder (the name of the folder could be different).
NOTE (1): This only applies to one folder and not to any sub-folders. These will need to be switched off one by one.
NOTE (2): Any Policies and Tasks located in a folder flagged for newsletter exclusion will not appear in the calendar either (this prevents archived policies with a future review date appearing on the calendar in error).
To switch off the newsletter for a particular folder follow the steps below...
1. Navigate to the folder in question
2. Use Actions/Folder properties then Actions/Edit Folder Properties (assuming your User Permissions allow this - if not contact your local GVO Manager)
3. Use the 'checkbox' at the bottom of the edit screen to switch the newsletter off for this folder (see below) then press SUBMIT.
