NOTE: The Feature is normally DISABLED in GVO but, at the request of the GVO Manager to GVO Support it can be activated (we recommend not).
The reasons it is not normally available are:
1. It is better to create/edit the item, save it, check it and then use the SHARE function to send a notification out.
2. When an item is being created in a restricted folder the system allows the 'notify' to be sent to people who will not have access to it which can cause confusion. It is technically VERY difficult to prevent this.
If it is available then when you are in the process of adding a new item or editing an existing item you have the opportunity to alert all (or some) Governors to the change by using the 'notify by email' option. To send a notification when you save the item use the 'Notify by email' button.
This will open up a dialogue box where you can confirm that you want to send the notification.
A further dialogue will open where you have two options...
1. Use the 'Notify all users' checkbox to send the notification to all members of this GVO
2. Use the 'Select' button to select the governors who will receive the notification
If you do not select any users or use the 'notify all' button you will receive an error message (see below).
