The meeting pack has a 'lifecycle' described below.
1. The meeting is added to the calendar as part of the annual planning cycle for meetings. At this stage is just contains details of date, time and location. The meeting is also stored in the meetings folder of the relevant committee.
2. As documents such as the agenda, minutes are available they are added to the GVO (where comments can be added) and the meeting pack is updated
3. As more documents are available (eg reports, committee minutes etc) they are also added to the GVO and the meeting pack updated - eventually it is ready for the meeting
4. The meeting pack can be downloaded in PDF format by each Governor (for offline review) and this file can also be used during the meeting
Note: It is good practice for the clerk (or chair) to use the Share function to alert governors to the new content in the pack)
